If you have any questions about Clubs, Course Unions, or FSS please reach out to Hemal at affairs@uvss.ca or swing by his office hours on Tuesdays from 12-1pm and Thursdays from 1-2pm located across from Munchie Bar in the UVSS Board of Directors offices.

Upcoming Council Meeting

Monday, November 4th, 2024 

This is the third meeting of the year

No funding allocated at this meeting. 

UPDATE ON SVP TRAINING (15/10/2024):

We are excited to announce you can now access Sexualized Violence Prevention training via the following link:

Tools for Change: Preventing Sexualized Violence at UVic – Asynchronous Version 

As we want to ensure that all Clubs and Course Unions have ample time to have at least one executive member complete this training, the deadline will be NOVEMBER 15th. A reminder that the completion of this training is mandatory in order to receive funding and be ratified with the UVSS

    • The UVSS has more than 200 active clubs, which add to our dynamic and lively student community. 
    • There are also 25 sports and recreation Vikes Recreation Sport Clubs, which you can find more information about on the Vikes website

All active clubs and their respective meeting times are listed within the spreadsheet below:

List of active Clubs and Course Unions (September-December) 

    • At the beginning of every term, Clubs must submit a Club Registration Form by the Friday before the first Clubs Council meeting of that term. They must also send a representative to this first meeting. If the Club is ratified at this meeting, the Club is considered active and is eligible for funding. If a Club is ratified at any other meeting in the semester, they are considered active but have missed the deadline to receive funding. 
    • If a Club does not both fill out a registration form and have a representative attend a meeting, and does not do this process for more than two semesters in a row, they are officially inactive and are not eligible for funding. 
    • If an inactive Club wishes to become active, they must follow the process of starting a new Club.
  • Starting a New Club
    • If you want to start a new Club, the first step is to ensure that there are not existing Clubs with the same purpose. You can find a list of current Clubs here. Next, you need to sign up at least 10 UVic students to your new Club and fill out the Club Registration Form. Lastly, a representative of your Club must attend a Club Council meeting to ratify your Club. If you have any questions about this process, contact the Director of Student Affairs (affairs@uvss.ca)
    • To be eligible for funding, a new Club must conduct the above steps the Friday before the first Clubs Council meeting at the term. For their first active term, all new Clubs are eligible for half funding. Upon their second term as an active Club, they are eligible to receive full funding.
    • Example constitution within Clubs Policy – Appendix A 

Course Union Handbook 

    • Over 30 different Course Unions represent UVic’s academic departments. Membership is open to students registered in any class of that department. Course Unions plan academic events and social activities related to their area of study. Ask your department if there is a Course Union for your field of study. 

List of active Course Unions (September-December)

    • At the beginning of every term, Course Unions must submit a Course Union Registration Form by the Friday before the first Course Union meeting of that term. They must also send a representative to this first meeting. If the Course Union is ratified at this meeting, the Course Union is considered active and is eligible for funding. If a Course Union is ratified at any other meeting in the semester, they are considered active but have missed the deadline to receive funding. 
    • If a Course Union does not do the above process for more than two semesters in a row, they then revert to a new Course Union if they choose to register again. This means they need to follow the same process as starting a new Course Union.
  • Starting a New Course Union
    • To create a new course union, contact the head of your department to make sure there isn’t already a Course Union for your area of study. You can also check the list of active Course Unions. 
    • If there isn’t one, and you’d like to start up a Course Union in your department, please fill out the Course Union Registration Form and contact the Director of Student Affairs (affairs@uvss.ca).
  • Course Union Constitution
    • To be a ratified course union you must have a constitution that complies with Course Union policy, when you register your Course Union each semester you will have the opportunity to upload a copy of it
    • Examples:
      • PDF Constitution
        • Director of Academics should be changed to Director of Student Affairs*
      • Word Constitution 
        • Director of Academics should be changed to Director of Student Affairs*
    • The UVSS has four Faculty Student Societies (FSS), which act as  quasi-autonomous societies representing the interests of students in their particular faculty. 
    • The four FSSs are: Commerce, Education, Engineering, and Law.
    • FSSs are eligible for all the same funding as Course Unions. Their members also pay a separate fee levy towards their respective FSS as follows:
      • Commerce – $50 per semester 
      • Education – $7.50 per semester 
      • Engineering – $30 per semester 
      • Law – $170 per semester 

Please contact Hemal at affairs@uvss.ca for FSS contact information.

In order to be eligible for ratification, at least one executive member of all Clubs and Course Unions must complete a following sexualized violence prevention workshop:

UPDATE ON SVP TRAINING (15/10/2024): 

  • As we want to ensure that all Clubs and Course Unions have ample time to have at least one executive member complete this training, the deadline will be NOVEMBER 15th. A reminder that the completion of this training is mandatory in order to receive funding and be ratified with the UVSS.
  • Tools for Change: Preventing Sexualized Violence at UVic – Asynchronous Version 
  • If you have completed approved SVP training (or are unsure if it is approved) within the past 2 calendar years then email affairs@uvss.ca with the relevant info!

Please note the date and name of the workshop you complete for your registration. We also ask that this training is updated yearly.

Please visit the Policy & Bylaws Page for:

  • Clubs Policy
  • Course Union Policy
  • Issues Policy
  • Safer Spaces Policy
  • UVSS Constitution & Bylaws
  • Clubs & Course Unions are funded through student fees and receive a stipend from the UVSS every semester. They are free to join and are open to all students! 
    • Full-time Undergraduate Students: $2.50
    • Part-time Undergraduate Students: $1.25
    • Grad Students (regular & distance): $0.50

You can find a full breakdown of student fees here.

Written complaints regarding clubs and/or club members can be submitted to the Director of Student Affairs (affairs@uvss.ca). They will be reviewed to determine if they disclose a breach of Clubs Policy and/or any UVSS policy. Those that disclose on their face, a basis for consideration will receive further attention.

To submit a complaint please fill out the attached form and name a clear complainant (*anonymous complaints will not be considered).

Nothing in the UVSS complaint processes limits club members, and/or the UVSS Executive members rights to seek outcomes through the University of Victoria policies if appropriate. The Director of Student Affairs has the discretion to make the appropriate referral depending on the complaint received.

Please read the full complaint process on pp.10-11 in Clubs Policy.

Download the form here

Clubs complaint form-Updated.docx