UVSS members (all UVic undergraduate students!) are encouraged to get involved in their student society. Email outreach@uvss.ca for more info!

Board Meetings

Twice a month on Monday night at 6pm, the Board of Directors meets to discuss ongoing projects of the UVSS. See below for agendas and minutes.

The UVSS keeps a record of all decisions made at its Board meetings.  If you want to keep an eye on the UVSS and see what legal, financial and political decisions directors are making on your behalf, this is a good place to start. And, feel free to attend a Board meeting anytime! Board meeting usually take place every other week on a Monday at 6pm. Check out our schedule below for more details.

Latest Agenda

Download the agenda here

Agenda BoD 2024-06-10

2024 – 2025 Board Meeting Schedule

Board meetings for the Summer semester are currently being held virtually, through the Zoom platform.

Meeting ID: 858 5035 8909

Passcode: 123456 


Monday, May 6, 2024

Monday, May 27, 2024

Monday, June 10, 2024

Monday, June 24, 2024

Monday, July 8, 2024

Monday, July 22, 2024

Monday, August 12, 2024

Monday, August 26, 2024

Monday, September 9, 2024

Monday, September 23, 2024

Monday, October 7, 2024

Monday, October 21, 2024

Monday, November 4, 2024

Monday, November 18, 2024

Monday, December 2, 2024

Monday, December 16, 2024

Monday, January 6, 2025

Monday, January 20, 2025

Monday, February 3rd, 2025

Monday, February 10, 2025

Monday, March 3, 2025

Monday, March 24, 2025

Monday, April 7, 2025

Monday, April 14, 2025

UVSS Committees

Whether you want to plan awesome parties, make the SUB more sustainable, or if you actually are a policy wonk – there is a space for you. And, members of our committees actually go out and do stuff on campus and in the community other than just sit in a meeting room and talk.

Upcoming committee meetings are posted below. Members (UVic undergrads) are welcome to attend!

You can access the Committee Minutes by clicking here!

We are currently seeking voting members for our open committees. If you are interested in joining, email outreach@uvss.ca 

Campaigns Committee

Chair: Director of Campaigns & Community Relations

Develops and implements campaigns and speaker events on post-secondary education, public transit, climate justice, anti discrimination, affordability, sexualized violence prevention, campus sustainability, mental health, and other social justice issues as decided by the Campaigns Committee.

This committee is an excellent opportunity to learn to lobby government, hone your advocacy skills and represent the student body on important issues. 

Clubs Council

Chair: Director of Student Affairs

With over 200 clubs on campus, we have a working meeting to make sure everyone has funds and administrative support to function. 

At Clubs Council we ratify and oversee UVSS Clubs.  establish semester budget allocations; and allocate special projects grants.

Events Committee

Chair: Director of Events

Organizes Campus Kick Off and other campus events; collaborates with other UVSS portfolios, advocacy and affiliated groups, and the wider community to support their events.

Course Union Council

Chair:  Director of Student Affairs

Course Unions are department specific events and resources to support students’ academically and professionally. 

Council ratifies course unions; discusses academic issues; establishes budget allocations; allocates Travel Pool and Publication Grant

Finance & Operations Committee

Chair: Director of Finance and Operations

Develops the UVSS annual budget; reviews financial statements; makes recommendations on the allocation of funds to the Board of Directors.

Policy Development Committee

Chair: Director of Outreach & University Relations

Makes recommendations to the Board of Directors on changes to UVSS policies, constitution, bylaws, and internal structures.

Member Outreach & Engagement Committee

Chair: Director of Outreach & University Relations

Promotes the UVSS and its initiatives to students and the community; creates and oversees the distribution of UVSS swag; and brainstorms diverse and engaging ways to connect with UVic undergraduates

International Student Relations Committee

Chair: Director of International Students

Represents all international students and coordinates advocacy efforts and inclusive events; lobbies important issues such as lowering unnecessary tuition spikes, keeping student fees transparent, along with increasing necessary social, health, and financial supports; and collaborates with other UVSS groups and portfolios on intersectional issues.

Advocacy Relations Committee

Chair: Director of Student Affairs

The primary liaison among UVSS Advocacy Groups and the Board of Directors. Serves as a forum for Advocacy Groups to work collectively on issues on campus such as, but not limited to: sexism, racism, homophobia, and classism.

Please email affairs@uvss.ca if you have any ideas or concerns pertaining to this topic. Attendance is by invitation only.