Special Project Grant Application Special Project Grants are available to any active UVSS club to access additional funding for a special project or event. The amount of money in the Special Project Grant fund changes from year to year, but there are usually more applications than funds available. Special Project Grants proposals are decided on the first Clubs Council meeting of each term and are reviewed in the order of submission. Step 1 of 2 50% Club Name*The name your UVSS club was ratified with.Semester Applying For:* Fall Spring Summer Contact Name* First Last Phone*Email* Dollar Amount Request* Date of Event* Date Format: DD slash MM slash YYYY Event Duration (hrs)*1hr2hrs3hrs4hrs5hrs6hrs7hrs8+hrsProject Description*How will your club or UVic community benefit from this project?*Terms of Agreement* I have read and understood the information Who can apply? Any club that is in good standing with the UVSS that been active for at least one semester prior to their request for a special project grant. How much can be applied for? A single grant may not exceed $600. Grants exceeding $500 unless approved by a two-thirds majority vote at Clubs Council and a majority vote by the Board of Directors. Clubs may only receive a maximum of $1500 in Special Project Grants per academic year (May 1- April 30). When applying for Special Project Grants, clubs must make a presentation to Clubs Council. Please be prepared to speak for 3 minutes’ maximum on the following points: o The 5 W’s of your project- Who? What? When? Where? Why? o Budget breakdown: we need to know where every dollar is going and that UVSS money is being appropriately used. Is the amount you are asking for going to cover all of your expenses? Have you done any fundraising efforts? If so, how much have you raised? What will this funding mean to your club? In order to receive any future funding, clubs MUST report back to Clubs Council with information as to how the money was spent. If a club does not report back before (or at) the first Clubs Council meeting of the next semester it will not receive base funding. Please be prepared to speak at a future Clubs Council for 3 minutes’ maximum on the following points: o Was your project successful? Why or why not? Provide advice to other Clubs for future events. o If something was created with the grant, please show it to the council (pictures of in person). Special Project Grant money must be spent in the semester it was received, and will not roll over past the first clubs council meeting of the next term. Funds are claimed via cheque requisition and cannot be used for gift cards or alcohol. You need an itemized receipt to claim any funds. Applications can be submitted to two places (or via email to firstname.lastname@example.org): o The Director of Student Affairs’ box in the UVSS Students’ Society Centre o The Director of Student Affairs’ box in the SUB General Office. Questions? Email the Director of Student Affairs at email@example.com or call at (250) 721-8367EmailThis field is for validation purposes and should be left unchanged. Download PDF version Please consult the Clubs and Course Unions page for more information on the form deadline, how to access the funds, Clubs Council dates and times, and more.