UVSS Graphics

Using the Graphics Work Order Spreadsheet

1. Visit the WO spreadsheet
2. Check the last project ORDER # under the NEW WORK ORDERS heading and make your number the next one.
3. Enter a PROJECT NAME, date submitted, date due etc…
4. STATUS is usually entered by Graphics staff, so it can be left blank in your initial order.  We’ll update it with the following status: the name of the person who will be working on the project (Art Dir, Art Coord, MEC), in progress, awaiting info, proofing/printing, done, or hold.
5. Enter the Department charge code, contact name and contact email
6. PROJECT Description: Enter a brief description of what you would like
7. CREATIVE CONCEPT: Ideas on the look of the poster, use existing look etc.
8. COPY:  Text that will be used for the ad (word for word).  You can link to a Google Document if there’s a lot of writing.
9. PRINT MEDIA TYPES:  Enter in the list of the different items you’d need to have printed (11×17 posters, bookmarks, business cards etc…
10. DIGITAL MEDIA TYPES:  Social media post, Instagram Story, Digicaster, Website Slider etc…
11. NUMBER OF COPIES:  Tell us how many of your project you would like printed
12. LOGOS: i.e. UVSS, The SUB, Zap Copy etc…
13. WEB URL:  What URL should be added to the copy or linked (Web, social media, QR code)
14. Additional Info:
15. If your project has a drawing or you need to explain the work order in person fill in the work order first and then contact Graphics.
16. Check over your work order and if you forgot to add something just go back and add. If your addition was a couple of days since submitting, then let Graphics know by adding a note in column “R”.