Clubs book space in the Student Union Building (SUB) through the UVSS and on the rest of campus through UVic.






When booking rooms, be sure to include:

  • Your club name
  • Your name (you must be a signing authority to book any space)
  • The date of the event
  • The number of people you are expecting
  • How long you will need the space for.

In the SUB:

    • UVSS Clubs are able to book spaces in the SUB for free.
    • For room, equipment, table, and Felicita’s (we reserve Saturdays for Club and Course Union) bookings in the SUB please complete the Room & Equipment Form.

Other resources available to clubs in the SUB:

  • A projector + screen
  • Tables
  • Tents
  • The button maker! Need to make some swag for your club? Book the button maker and buy buttons ($5 for 25) at the General Office.
  • Clubs speakers are available for checkout at the General Office.
  • Zap account – Planning on doing a lot of copying or printing? Get an account request form at Zap and leave it in the Director of Student Affairs’ box to have printing directly withdrawn from your account.
  • Lockers – to receive a locker or update your lock information, please email:
  • Mailboxes – Please contact the Director of Student Affairs. Please do this if you intend on receiving a lot of mail.
  • Clubs and Course Union Days – the most important days for clubs! These happen at the beginning of each semester and are an opportunity for all of the clubs to set up a table in the Michele Pujol Room and meet potential members. Dates are set and announced by the Director of Student Affairs.

At UVic:

  • Club, course union, PDU and advocacy groups must be ratified and individuals must have signing authority prior to requesting rooms
  • Rooms, indoor table bookings and Simpson Property requests to be reserved online at
  • For UVic non-academic bookings including CLASSROOMS, LECTURE HALLS, OUTDOOR SPACE, BAKE SALE space please follow link:
  • note: when booking space for bake sales – it is only the space you’re booking, a wooden table can be booked via the UVSS on-line booking system here:
  • For a limited time, projectors are now free from September 2014 – April 2015, as part of a trial program through UVic.
  • For outdoor space bookings with UVic please contact Sonia Brar at the Office of Student Life via email:
  • For UVic recreation rentals including field rentals and gymnasium please email Tracy Moir of VIKES Recreation at